Dear subscriber and in particular Shorlink clients,

This message has important information to ensure your Safety Management System (SMS) is up to date and remains compliant!

If you have changed any contact details that are listed in your SMS including:

  • Owner or owners
  • Emergency Contact
  • Designated Person (DP) or persons

You must update your SMS accordingly if not already done so.

We recently had a situation where we received a call from a vessel where they were in trouble and unable to contact any of the numbers listed in the SMS manual.

On top of that there had been a change of staff within the company and the details in the SMS were not updated as required to ensure the SMS remained compliant.

Contact details includes:

  • Name or names
  • Address
  • Phone number
  • Mobile number
  • Email

Specific Requirements

Emergency Contact

The Emergency Contact is the person who is listed in the SMS as the Emergency Contact and is primarily responsible for the operation of the business.

A person who is listed as the emergency contact in the SMS must be available at a minimum during the company’s normal business hours.

Designated Person

A Designated Person is someone listed in the SMS as the person who has the responsibility of monitoring the safety and pollution prevention of the vessel.

It is a legal requirement that if you are listed as a Designated Person in the vessels SMS you MUST be contactable 24 hours a day, 7 days a week at all times to respond to emergency situations should they arise.

If your SMS does not have the current contact details, especially of the DP then it is not compliant and in the event of an incident you leave yourself exposed to legal action.

For all Shorlink clients, if there has been any changes please notify us immediately so as we can update your SMS accordingly to ensure you remain compliant.


Shorlink’s Recommendation

Review the contact details of all persons listed in your SMS to ensure they are up to date and correct.

This not only includes emergency and designated person details but also owner’s details.

If you need assistance with the Designated Person section in your SMS (Section 4 of Marine Order 504) then feel free to contact us here at Shorlink for assistance.

Don’t simply put it on your to do list as a failure to update this critical information in your SMS leaves you exposed in the event of a marine incident!