Tag Archive for: Marine Systems

As a commercial operator we’ve all had to deal with vessel inspections by marine agencies including AMSA, Fisheries and the Water Police.

While on most occasions you get through them without too much hassle there are times when we wonder what the hell some of these officers are talking about.

I think most of us have gotten disturbed at times and even downright angry at some of the things we get thrown at us.

I can say that in most cases the officers are not displaying any form of prejudice against you as a person. Unfortunately, I have to admit to being witness to an officer going out of his way to make life hard for an operator they believed should not be on the water!

Ordinary situations can be hard enough but when you have to deal with that sort of behaviour, its hard to keep your calm.

What’s important to remember is that the person undertaking the inspection is only doing their job and they are only human after all!

One of the biggest issues to deal with is consistency. What we’ve seen happen is an inspection being undertaken in one port and being given the “all good” then going to another port only to be told all these things are wrong.

The worst one is with SMS manuals, where officers out their twist on what they think should be in your SMS.

AMSA have an SMS Assessment check list that lays out what they need to ensure is in your SMS. That’s what they should be sticking too!

So… how do we deal with onboard inspections?   

Dealing with onboard inspections at any time can cause stress, especially when you feel things are not going so well, so below I’ve listed how I recommend ALL Owners, Masters and Crew Members to respond.

During an onboard inspection I always recommend all persons involved to remain calm and respect the officers conducting the inspection, even if you disagree with their decisions.

Actions and reactions

  • Keep calm at all times
  • Don’t blow your stack no matter what
  • If you disagree with something ask them for an explanation
  • If something is found to be non-compliant or unsafe ask to be shown what it is and have them explain to you if you’re uncertain
  • If you feel the officer has been unjust or wrong in some way don’t argue about it. Let them know your concerns and ask for clarification
  • If you’re issued with a Report of Inspection with defects listed, make sure you have anything you don’t understand explained to you
  • Being issued with an order to return to port or tying up the vessel up for any reason accept it, don’t argue with the officer and follow the direction then deal with whatever was the cause
  • If you feel any decision is wrong, first follow the instructions then you can report it to AMSA but ensure you are clear about the issue have all the facts together to support your case. Be clear and concise!
  • In relation to SMS Manuals be aware that officers are viewing them to ensure they have all the required information relevant to your vessel and its operations. They are not meant to go through procedures and issue instructions about them. They may make suggestions but remember for DCV’s there is no actual approval system in place.

If you follow the above your onboard inspections will go much easier, no matter what the outcome is!


Shorlink’s Recommendation

My number one recommendation is to follow the guideline above but if you feel there is a problem with any notices given during an inspection the I strongly recommend you contact our office for advice immediately.

We have the experience and knowledge in dealing with these matters and can make life easier for you. If you have an inspection scheduled and would like assistance in dealing with it then you can arrange for us to be onboard during the inspection (based upon availability).


Tip

Safety Management Systems (SMS) are one of the biggest issues with vessel owners and operators at present due to AMSA’s increase monitoring of them.

For those who aren’t clients, my tip is to have us undertake a FREE assessment of your SMS so we can point you in the right direction. Feel free to send us a copy to sms@shorlink.com and we would be happy to assess and advise!

If you’ve received a MO504 SMS Assessment and there are items listed as “not met” then our tip is to send them to us if you’re unsure about what’s required ASAP.

Among the many question we get another common one is “what is a DP?”

DP stands for Designated Person which used to be called Designated Person Ashore (DPA) but for DCV’s a DP can be the owner operator and may be onboard when at sea.

Section 4 of Marine Order 504 specifies:

“The owner of a vessel must designate a person to be responsible for monitoring the safety of the vessel, the environment and all persons on or near the vessel and ensuring appropriate resources and shore support are provided to the vessel.”

What’s required to be a DP?

Ideally a DP will have a solid working knowledge of the vessel, its operations and crew requirements so as to be able to provide appropriate assistance and/or advice to the crew in the event of an emergency situation.

While this is the ideal situation it’s not always possible for owner operators as they are usually the ones that have all the knowledge about their vessel and operations. In these situations its quite often the wife or partner who is listed as the DP.

Larger organisations and multi-vessel operators usually have someone who is up to speed with the organisations vessels and operations and is listed as the DP. These people usually have the knowledge and resources to deal with emergency situation efficiently.

No matter whether you’re a single vessel operator or operate multiple vessels your DP must have the owners authority and resources to act in emergency situations involving the safety of the vessel, all persons onboard, infra structure and the environment.

And the good part is to ensure your DP is available at all times when your vessel is operating which for many operators this means 24 hours a day, 7 days a week! If you’re a DP you must answer all calls from the vessels when they are operational, the safety of the vessel and/or persons onboard may depend on it!


Shorlink’s Recommendation

Ensure your DP has the appropriate authority to act in the event of an emergency situation as well as the resources that may be needed.

Have a list of emergency contact numbers ready including emergency services (Police, Ambulance and Fire) 000 and any other numbers that can assist in specific situations; e.g., mechanics, volunteer marine rescue organisations, etc.


Tip

Our best tip is to have an alternative DP listed in your SMS in the event the primary DP is unavailable for any reason whatsoever.

If you and your partner take holidays together and you’re listed as primary and alternative DP’s then you may have an issue with who deals with an emergency situation if both parties are absent.